SOUTH VILLAGE COMMUNITY DEVELOPMENT DISTRICT

The April 3, 2018 meeting of the Board of Supervisors of the South Village Community Development District was continued and reconvened April 11, 2018 at 6:30 p.m. at the Eagle Landing Residents Club, 3975 Eagle Landing Parkway, Orange Park, Florida

Present and constituting a quorum were:

Gary Cross Grant Krueger Kelly Hermening Chris Payton Bobby J. Poole

Chairman Vice Chairman Supervisor Supervisor Supervisor

Also present were:

Jim Oliver Katie Buchanan Matt Biagetti Steve Andersen Josh Heintzman Dan Steiner Ernesto Torres

District Manager
District Counsel (by telephone) Director of Aquatics & Recreation Operations Manager
Eagle Landing Golf Professional Eagle Landing Golf GM
OMS, LLC

The following is a summary of the actions taken at the April 11, 2018 meeting. A copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Oliver called the continued meeting to order at 6:30 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Consideration	of	Invoices	for	Capital
Projects
Mr. Andersen  stated  these are mostly for the last  bit of the clubhouse.  The large payment is a progress payment to  Premier  Tennis Courts.  We are 99% done  with the clubhouse  and  we are under budget by approximately $14,000.

On MOTION by Mr. Cross seconded by Mr. Poole with four in favor the requisitions were approved.

FOURTH ORDER OF BUSINESS	Consideration of Proposals
Utility Carts
Mr. Biagetti stated at the last meeting you approved a Club Car Carryall purchase and we spoke of a couple options for a second cart and we were requested to look at another gas cart.
Mr. Payton joined the meeting during this discussion.
Mr. Biagetti presented the options for the purchase of a second utility cart and after discussion the board took the following action.

On MOTION by Mr. Cross seconded by Mr. Poole with all in favor purchase of the 2013 gas cart in an amount not to exceed $3,900 was approved.

Cart Path Replacement and/or Grinding
Mr. Steiner stated the grinding is only used for sidewalks where people walk. We have too much  grinding to do so that is out.  The pruning the roots on the cart  paths is going  to start

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April 19th	After that we have to determine  how many slabs have to be re-poured.   Alan had  a
contractor come out for curbing around tees and greens to keep people off those areas with the golf carts. Nine holes and about 4,500 linear feet at $8.45 per linear foot comes to about $38,000 for the back half just to do tees and greens.
Mr. Payton asked where does the curbing go on the list of the most important things that you need?
Mr. Steiner responded I think we should look at a GPS system for the golf carts before we do that.
Mr. Steiner stated two more air systems have been worked on, the one in the bar has been installed but not connected today and hopefully that will be connected tomorrow. That will be four out of six systems. The other two do not need to be replaced right now.
The doors are ordered for the dining room as well as the hardware for the door that leads to the hallway. It is going to be $5,000 plus labor for those three doors plus hardware.

Mr. Krueger asked where are we with the driving range with all the rain we have had?
Mr. Andersen stated it is scheduled to be cut tomorrow morning and shipped down and we will start sodding Friday and the rest on Tuesday depending on what happens this week.

FIFTH ORDER OF BUSINESS	Review	of  On-Site  Management	Services
Proposals
Mr. Oliver gave an overview of the process to date on the solicitation of proposals for on- site management services then gave an overview of the proposals received.
The board discussed the proposals and eliminated three vendors: Melrose Lifestyle Corporation, Elite Golf and CAMCOR from further consideration. April 30 and May Ist was selected to have the remaining vendors make presentations followed by Q&A. The Board decided to reschedule its May 1 meeting to May 8.

SIXTH ORDER OF BUSINESS	Supervisor's Comments
A resident stated I want to make a couple of suggestions.

Requests	and	Audience

On your oral presentations you

need to get whatever they are committing to in writing. Suggestions to the evaluation process is to maybe look at where they currently have food and beverage operations, check and see with the local authorities what their performance has been on health and safety. If there were any resident surveys get copies of those surveys.
A resident stated on the slide pump I noticed it is overheating. Didn't we replace it last
year?
Mr. Biagetti stated we did the starter and some electrical work. We ordered a backup
motor last year when we had issues and it is supposed to be installed earlier this week.
Mr. Poole asked did we put the fiber connection issue on hold?
Mr. Biagetti stated based on some input we had during the proposal process I believe we determined maybe we should put it on hold based on feedback from some other proposals. The fiber solution is costly, we have a rough estimate of what it would cost.
Mr. Hermening stated that is something that we have to come to a firm resolution on because right now that resides in a facility that we don't own. We have to at least have it on our radar whether we change the POS system or not.
Mr. Payton asked if we possibly increase taxes, what is the cutoff date for that?

Mr. Oliver stated the Distict is required by Florida Statutes to approve a proposed budget by June 15'h. The Board needs adopt a budget in early September' in order to provide the assessment roll to the Clay County Tax Collector by its September 15 deadline. If you propose to increase assessments, you must send mailed notice at least 20 days in advance of the public hearing. I would want you to make that decision by the beginning of August and preferably in July so we would have time to revise the budget, send out the mailed notice and publish notice of the public hearing. You have time to work through the proposals as you begin the budget process.
Mr. Krueger stated I think we need to look at our pricing structure. I would like to look  at use of the facilities here and food and beverage. Right now if somebody rents this facility out of season or during non-cafe hours they can cater as they please. I would like to look at the possibility that we go to if you use the facilities you cater it from the clubhouse.
Mr. Cross stated as far as pricing goes we give them a range so they can set the pricing as they deem necessary. As far as the catering goes that would be a policy  we would set whether we are going to allow outside food or not.  We would have to put that discussion on the agenda.  I checked in two other areas when the issue was raised about grandchildren not living in the area, basically everybody does the $10 guest pass for the week if the grandkids don't live in the area and if they are an adult they can come up by themselves and if they are children they have to have a grandparent with them and that is basically what we are doing. The only difference was some people charge a lot more money for the guest pass. One place charged $45 for the first one and if you have a second person it was $65 or $75 and a third person was $135.
Mr. Poole stated if we have a 16-year old kid if the resident buys a guest pass for that individual they do not have to be escorted by the resident. Is that the current policy?
Mr. Biagetti stated correct with a house guest pass. I want to differentiate the regular guest fee that the resident has to be with the guest and the house guest fee allows them to be here without the resident present depending on the age.
Mr. Cross stated I talked to one entity and they said they said they had the same fear that people would just come up and have friends come from out of town and say he is my grandson and next thing you know he has 16 people in there and that is why they do the guest pass.
Mr. Poole stated I want to go over the policy with you.

SEVENTH ORDER OF BUSINESS	Next Meeting Scheduled for Tuesday, May 8,
2018 at 6:30 p.m. at Eagle Landing Residents Club

On MOTION by Mr. Cross seconded by Mr . Poole with all in favor the meeting adjourned at 7:33 p.m.