South Village
Community Development District

October 7, 2025

AGENDA

South Village Community Development District
475 West Town Place
Suite 114 St. Augustine, Florida 32092
District Website: www.SouthVillageCDD.com
September 30, 2025 Board of Supervisors
South Village Community Development District

Dear Board Members:
The South Village Community Development District Meeting is scheduled for Tuesday, October 7, 2025 at 6:30 p.m. at the Eagle Landing Club House, 3989 Eagle Landing Parkway, Orange Park, Florida 32065.

Following is the advance agenda for the meeting:

Roll Call

Audience Comments (regarding agenda items listed below)

Approval of Minutes of the September 2, 2025

Consideration of Proposals
IT Software/Hardware

Footbol City Soccer Program

Oakleaf Christmas Parade

Discussion Items
Top Tracer

Honours Golf Fiscal Year 2025 Bonus Scorecard

Open Item - Laurel Monument Signs

Staff Reports
General Manager – Report

Operations Report - Report

District Counsel

District Manager – Review of Fiscal Year 2025 Goals & Objectives

District Engineer

Supervisor’s Requests
Audience Comments
Financial Reports (will be sent under separate cover)
Balance Sheet as of August 31, 2025 and Statement of Revenues and Expenses for the Period Ending August 31, 2025
Assessment Receipt Schedule

Approval of Check Register

Next Scheduled Meeting: November 4, 2025 @ 6:30 p.m. @ Eagle Landing Residents Club

Adjournment
Board Oversight
Supervisor Payton – Landscape Maintenance & Parks
Supervisor Warren – Golf
Supervisor Brink – Food & Beverage
Supervisor Osbeck – Aquatics Center
Supervisor Frechette - Athletics

THIRD ORDER OF BUSINESS

MINUTES OF MEETING SOUTH VILLAGE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South Village Community Development District was held Tuesday, September 2, 2025 at 6:30 p.m. at the Eagle Landing Residents Club, 3975 Eagle Landing Parkway, Orange Park, Florida.

Present and constituting a quorum were:

Chris Payton	Chairman
Glenn Warren	Vice Chairman
Allan Brink	Supervisor
Jennifer Osbeck	Supervisor
David Frechette	Supervisor Also present were:
Marilee Giles	District Manager
Katie Buchanan	District Counsel by telephone
Hunter Hurley	Kutak Rock by telephone
Sean Biggs	General Manager, Troon
Dana Reyes	Resident Services Supervisor, Troon

The following is a summary of the actions taken at the September 2, 2025 meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Giles called the meeting to order at 6:30 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the August 5, 2025
Meeting

On MOTION by Mr. Payton seconded by Mr. Frechette with all in favor the minutes of the August 5, 2025 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration of Proposals

September 2, 2025	South Village CDD

Asphalt Resurfacing at the Amenity Center
Mr. Biggs stated we received two proposals and they include the sales center parking lot and an updated pricing would be needed if that property is to be omitted. We are waiting to hear back from their representative.

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor staff was authorized to move forward with a contract with Duval Asphalt for asphalt repairs and sealcoating at the amenity center and sales center in an amount not to exceed $37,000.

Lake Doctors
Mr. Biggs stated we are up for renewal of the Lake Doctors contract. They recommended an additional service for carp. I would like to approve the carp for this month.

On MOTION by Mr. Warren seconded by Ms. Osbeck with all in favor the proposal to stock the triploid grass carp out of this year’s budget in the amount of $3,200 was approved.

On MOTION by Mr. Warren seconded by Ms. Osbeck with all in favor the renewal of the Lake Doctors contract for fiscal year 2026 in the amount of $2,862 was approved.

FIFTH ORDER OF BUSINESS	Discussion Items
Top Tracer
Mr. Payton stated I had a meeting with them and they wanted to send over another proposal for pricing. The original proposal was for a cost share, but it is not that, instead of us paying monthly a set amount we can do a percentage of revenue. There is no action required it is just information.

Honours Golf Fiscal Year 2025 Bonus Policy
Remove items 11 & 12 and circulate to the board with a suspense date of September 20, 2025 to complete the scorecard.

Suspension Letters

2

September 2, 2025	South Village CDD

Mr. Biggs outlined the reason for the suspension.

On MOTION by Mr. Warren seconded by Mr. Brink with all in favor Mr. Harris was suspended for three months from the recreation amenities from the date of the incident.

Mr. Biggs outlined the reason for the suspension.

On MOTION by Mr. Payton seconded by Mr. Warren with four in favor and Mr. Frechette did not vote Mr. Torreuella was suspended for 2 years from all amenities from date of the incident.

SIXTH ORDER OF BUSINESS	Open Item – Laurel Monument Signs
Ms. Giles stated we received an email from the district engineer that said he is working with the contractor to bring a little more fill into that area to soften the slope a little better.
Mr. Payton stated the second monument sign location is starting to be prepped.

SEVENTH ORDER OF BUSINESS	Staff Reports
General Manager - Report
Mr. Biggs reviewed the operations report, which was included as part of the agenda package that included the operations of the amenity center, athletic center, tennis facility, golf and clubhouse operations, common areas and retention ponds and landscaping.

Operations Report
Mr. Biggs gave an overview of the operations report, copy of which was included in the agenda package.
Mr. Villa of Football City gave a short presentation of a recreational soccer program and was requested to provide a written proposal for the next meeting.

District Counsel
There being none, the next item followed.

District Manager – Goals and Objectives for Fiscal Year 2026

3

September 2, 2025	South Village CDD

On MOTION by Mr. Payton seconded by Mr. Frechette with all in favor the fiscal year 2026 goals and objectives were approved.

District Engineer
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisor’s Requests
Additional comments: intake for the fountain, request audit for all late fees incurred for the last three years, Jonas iPads were purchased but seldom used and could we get a refund, Halloween planning and security, pickleball social was very successful, update on bee mitigation, tennis court lights, update on floor repair behind bar, is cabana bar closing early, no alcohol is sold after last call, cabana bar closes at midnight, staff to inquire about the Clay County Connect program, upgrade area in front of the chipping green, waterfall flow is weak, pickleball lights.

NINTH ORDER OF BUSINESS	Audience Comments
Additional comments: Remote for TV in dining room is often missing, clarification of smoking policy for patio and improve signage, weeds on chipping green getting on golf course, cart paths washed out, possible path between 8th hole and 17th for airflow, request no solicitation sign be placed at back entrance.

TENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet as of July 31, 2025 and Statement of Revenues and Expenses for the Period Ending July 31, 2025
The balance sheet and income statement were included as part of the agenda package.

Assessment Receipt Schedule
The assessment receipt Schedule was included as part of the agenda package.

Approval of Check Register

4

September 2, 2025	South Village CDD

On MOTION by Mr. Payton seconded by Mr. Warren with all in favor the check register was approved.

ELEVENTH ORDER OF BUSINESS	Next Meeting Scheduled for Tuesday, October
7, 2025 at 6:30 p.m. at Eagle Landing Residents Club
Ms. Giles stated our next meeting is October 7, 2025 at the same location at 6:30 p.m.

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor the meeting adjourned at 7:47 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman

5

FOURTH ORDER OF BUSINESS

A.

Logically Proposal – 1057543.3
Key Factors in IT Software and Hardware Updates

Hardware
T340 Server
Located in the clubhouse (Golf Shop Server room) supports the Eagle Landing Network for operations.
T340 runs Microsoft 2012 Server software. It’s support and security management ended in 2022.
T340 also utilizes 3 virtual serves running 2016 Microsoft server software and support and security ends 2026.
T360 Server Tower, running Microsoft 2025 Server software is recommended.

Software
Domain Support and Authentication
Currently all SVCDD systems utilize a Troon supported authentication process.
Troon, with the goal of having facilities run more independently is ending this service for clubs who are not utilizing the full support of TTS (Troon Technical Support). The deadline for this is October 2025.
Eagle Landing does not have a contract directly with TTS. Logically has been the preferred provider of IT support.
Cost of switching away from Logically to a full TTS supported network and operations has been estimated at a minimum of $75,000. (Quote is available)
It is the recommendation of our IT managers, and GM Sean Biggs that South Village CDD install an on-site supported Domain Authentication.

With the current Server at EOL it provides an opportunity to perform all of the necessary work together. Our current T340 Server does not have the RAM or general available memory to support an on-site self- authentication Domain. The scope of this work will be minimally invasive to daily operations, and any shutdown of systems will be scheduled off-hours, or Monday afternoons.
*Off hours IT labor will be subject to additional costs.
**Monthly IT PM contract will increase from $940.59 to $1403.00.
***

Logically Project Statement of Work

Troon - Site Update and Migrations
Quote # 1057543
Version 4

Prepared for:
South Village CDD (Eagle Landing)
Sean Biggs sbiggs@troon.com

Prepared For:	Sales Contact:
South Village CDD (Eagle Landing)	Logically

Proposal #	1057543.4
Date Issued:	09.19.2025

Sean Biggs
3989 Eagle Landing Parkway Orange Park, FL 32065

Ryan Thompson
Phone: (440) 853 - 5152
Email: ryan.thompson@logically.com

Expiration Date:	09.26.2025

Proposal #1057543 v4

Statement of Work
Logically is presenting this statement of work to Eagle Landing at Oakleaf Plantation to migrate from Troon Domain, supplying hardware
This is a time and materials project and is expected to take 89 hours. Unknowns, changes to assumptions, or scope changes may impact this estimate and will require approval by Client before making any modifications to this original time estimate.
Deliverables:
Discovery, Documentation and Meetings
Discovery, Planning and Design Client and kickoff meetings

Remote Host Staging
Remote Virtualization Host Staging Update Documentation

VM Spin up
Base OS installation and configuration to Logically best practices

Onsite Installation Server on-prem install Documentation

Domain Controller Migration
Roles installation
Configure AD on new DC VM Create Users and Groups Create new GPOs
Migrate DHCP
Configure backups for new host and verify functionality Testing and Post cutover remediation

File Server Migration
Logically File and Print Server Best Practices
Line of Business Migration - vendor assistance EZSuite/Golf365 Premier Printer Migration
File Data Migration

RDS Server
Configure RDS Server

Migrate Workstations and Users
Migrate Subset 3 User Profiles and workstations, configure Outlook for Users
Migrate Remaining User Profiles and workstations - 19 Systems, configure Outlook for Users Update printers. Copiers and other devices

Proposal #1057543 v4

Statement of Work
Post Implementation Post migration support NOC Tool Removal
Turn off each of the existing VMs for a couple of days Update backups
Server Decoms Updated Documentation
Project Specific Notes & Assumptions:
Client is aware that Logically's time spend with vendors may vary heavily depending on the vendor's specific needs
Client is aware that any 3rd party vendors may have their own separate statement of work, which is not reflected on this SOW Client is aware that this is a time and materials estimate and can fluctuate if requirements are changed
Client is aware that any items not explicitly defined in this scope of work will be considered as a change order as a separate billable engagement

Project Prerequisites & Client Responsibilities
Client will designate a single point of contact for all communications and to support coordination with all Client staff.
Client is responsible for purchasing any equipment, software, or licenses not included as part of the project such as cables, anti-virus, etc.
Client is responsible for providing any wiring or cabling services required to implement this project.
Client is responsible for any carpentry requirements such as drilling holes for cables, mounting computers or monitor brackets, anchoring server racks, installing conduit, etc.
Client is responsible for the procurement and scheduling of all utilities, including Internet Services

Standard Notes & Assumptions
Note: Any changes to the following assumptions may result in a change in scope to the project and resulting change order.
Logically will be granted remote access with Admin privileges to modify and configure.
Logically does not dispose of equipment, but can recommend companies to utilize their service.
Vendors should request 48-hour notice to access server room (other than for emergencies).
Vendors should coordinate and plan with Logically if they wish to change or add devices with IP addresses.
Vendors should not plug in RJ45 or fiber to any network devices.
During the project, both parties will communicate changes prior to implementation for impact review.
Internet/Network connection is capable of typical broadband speeds.
All software in Client‘s environment is up to current vendor-supported levels.
Work will be remote unless otherwise noted; if necessary Logically will be granted on site access to any areas required to complete requested work.
Travel is billed portal to portal at standard consulting rates.
Work may necessitate down time for Client or its workers. Down time required within business hours will be agreed upon prior to any outage.
All work will take place during normal business hours of M – F, 8 am – 5 pm, unless otherwise noted. Request for after- hours and weekend work may result in a change order.
Projects involving hardware installation could take as long as 5 weeks to begin the implementation, from the time that the contract is signed and product prepayment has been received. Some products can take 2-3 weeks to be delivered, and product staging and testing can take 1-2 weeks to complete before installation can begin.
Sufficient power and power protection for the new hardware is in place or will be purchased by Client.
Sufficient space is available for any new equipment.
Project delays on the part of Client will result in a new timeline, dependent on engineering availability.
If the tasks outlined in this Statement of Work are on hold for more than 60 days by Client, a project reengagement fee

Proposal #1057543 v4

Statement of Work
may apply.
All specifications and information provided to Logically by Client are correct and accurate to the best of Client’s knowledge. Incorrect or inaccurate information from Client may result in a change request from Logically and additional hours.
Client agrees to pay for actual hours worked.
Continuous pre-approval of expected hours will take place throughout this project.

Hardware	Price	Qty	Ext. Price	
Dell Server - PowerEdge T360 Server
Trusted Platform Module 2.0 V6
3.5" Chassis with up to 8 Hot Plug Hard Drives and AIC PERC 11, hot-plug PSU Intel® Xeon® E-2488 3.2G, 8C/16T, 24M Cache, Turbo, HT (95W) DDR5 Performance Optimized
5600MT/s UDIMMs
16GB UDIMM, 5600MT/s ECC
8TB Hard Drive SAS ISE 12Gbps 7.2K 512e 3.5in Hot-Plug, AG Drive
600GB Hard Drive SAS ISE 12Gbps 10k 512n 2.5in with 3.5in HYB CARR Hot- Plug
BOSS-N1 controller card + with 2 SED M.2 480GB (RAID 1) iDRAC9, Enterprise 16G
ProSupport and Next Business Day Onsite Service, 60 Month(s)	$7,551.50	1	$7,551.50	
CAT6 UTP CABLE_ 7FT BLUE (Min 3 cables)	$2.83	5	$14.15	
Subtotal:	$7,565.65

Software	Price	Qty	Ext. Price	
ForensiT Migration Tool (minimum 50)	$4.79	50	$239.50	
Windows Server 2025 Standard - 16 Core License Pack	$1,176.00	1	$1,176.00	
Windows Server 2025 - 1 User CAL	$50.00	22	$1,100.00	
Windows Server 2025 RDS - 1 User CAL	$174.00	5	$870.00	
Office LTSC Professional Plus 2024	$675.00	5	$3,375.00	
Subtotal:	$6,760.50

Project Labor	Price	Qty	Ext. Price	
Time and Materials Estimate - Professional Services	$150.00	89	$13,350.00	
Project Coordination Fee	$2,670.00	1	$2,670.00	
Subtotal:	$16,020.00

Proposal #1057543 v4

Quote Summary

Description	Amount	
Hardware	$7,565.65	
Software	$6,760.50	
Project Labor	$16,020.00	

Subtotal:	$30,346.15	
Shipping:	$175.00	
Total:	$30,521.15	

Terms and Conditions

Work Order - Terms and Conditions:
Pricing is valid for a period of thirty (30) calendar days from the date of submission. All pricing is shown in U.S. dollars and may not include applicable or accurate taxes, shipping, travel duty, or export.
If any approved quote is terminated early for any reason, other than by Logically for convenience, an early termination fee (ETF) will be due from Customer to Logically on the termination date. The termination charge is set forth in the applicable Terms. Customer waives any claims of a termination constituting a penalty.
Invoices paid by credit card will be assessed as a 3% convenience fee, except in states where prohibited. No additional fee will be charged for check, ACH, or wire payment.
Unless otherwise agreed in writing, payment for services is due within 15 days of the date of issuance of the invoice by Logically. Customer shall pay a late payment charge of one and one-half percent (1.5%) per month, or the maximum rate permitted by applicable law on unpaid amount for each calendar month or fraction thereof for payment to Logically in arrears.
Customer agrees to pay all court costs and reasonable attorney’s fees incurred in the collection of any amount past due. Customer acknowledges Logically may participate in, and retain the benefit of, vendor incentive plans, rebate programs, or other programs with, among others, its travel providers wherein Logically may receive benefits, such as frequent flyer miles or other considerations.
All sales are final and returns or exchanges are not accepted unless the item is defective or damaged upon delivery. However, in certain pre-approved situations, such as errors in order fulfillment or other exceptional circumstances, a return may be permitted at our discretion. In cases where a return is approved, a restocking fee of 20% will be applied to cover processing, repackaging, and administrative costs. To qualify for a return, the item must be in its original, unused condition and reported within 14 days of receipt. Customers seeking a return due to a pre-approved situation must provide necessary documentation and obtain authorization prior to sending the item back.
Non-Recurring Services - Terms and Conditions:
Labor rates may be adjusted with ninety (90) days written notice to Customer.
Fees for projects outside of onboarding: 25% of the project and 100% of the project management will be billed upon acceptance and is due at contract signing.
Labor fees will be invoiced monthly as resources are consumed.
Payment Information:
If the billing information is different from the undersigned, please provide below:
First and Last Name
Title
Email Address
Phone Number
Mailing Address

Proposal #1057543 v4

Acceptance

South Village CDD (Eagle Landing)

Signature:
Name:	Sean Biggs Effective Date:

B.

Footbolcity Soccer Program at Eagle Landing Community
“Developing One Player at a Time”

What are
the 2 Goals for Soccer Goals at Eagle Landing ?

A COMMUNITY ENRICHMENT PROGRAM BY MEANS OF AN INTRAMURAL SOCCER LEAGUE

One Saturday a week practice and games same day with the ability to expand for additional days of training during the week and possible a day for Indoor Soccer

Footbolcity Soccer Program at Eagle Landing Community
Proof of Concept :
Player/ Parents Sign up through the Footbolcitiy registration Link
(https://system.gotsport.com/programs/60905432G?reg_role=player)
Select Resident $120 or Non- Resident $150 *South Village CDD will receive 10% revenue share
Program dates and Time: Saturdays 9-12pm until we reach 80 players
Option to add Training Sessions during the week
Future Fustal ( Indoor ) option - Half a court during a non peak hour.
Ages 5-16yrs Old
1on1 /Small group training all ages (1 hr session) See Footbolcity Page for Plans and Pricing
Fully Insured See attachment

1on1 Training or Small Group Training

Footbolcity Next Program Sat Sessions

Community Focused

Footbolcity Soccer Program at Eagle Landing Community

OUR COACHES

Footbolcity Soccer Program at Eagle Landing Community

www.footbolcity.com
Office: 904-801-1141
Cel:	315-408-6705

Footbolcity Soccer Program at Eagle Landing Community

To Be Announced

FIFTH ORDER OF BUSINESS

B.

Exhibit A - 2
FINAL SCORE SCORECARD
FISCAL YEAR 	2025	

Individual Score

Individual Supervisor

Instructions: List the Individual Scores, then take the average of those scores to calculate the Final Score.

Supervisor _Chris Payton Supervisor _Glenn Warren Supervisor _Allan Brink Supervisor _Jennifer Osbeck

3.48

3.31

3.0

3.61

Supervisor

David Frechette

2.37

Final Score:	15.77 = 3.15	
Final Bonus:	$5,872	

SOUTH VILLAGE COMMUNITY DEVELOPMENT DISTRICT

By:  Chris Payton	
Its:  Chairman	

12

SEVENTH ORDER OF BUSINESS

A.

South Village Community Development District General Manager Report

Date:	October 7th, 2025

To:	SVCDD, BOARD OF SUPERVISORS

Community
Landscaping
Tynes road trees have been raised.
Flower bed soil amendment and flowers have been completed community wide.
Baskets and bowls are bringing refreshed along Eagle Landing Pkwy
Lakes
Lake Doctors completed treatment of Zones 1,2, and 3.
Contract renewal has been submitted.
Additional Carp to be added is recommended for November.
Common Areas
The common area saturation in front of the bathroom between holes 2 and 3 was due to a broken valve that has been located and repaired.
The drainage issue along the walkway on CDD property at the Lake Park and Eagle Rock rd. has been completed.
Enhancements to the drainage at the small and large dog parks began September 26th.
Ruppert monthly Ops Report attached as Exhibit A
Halloween Report

General
Kids Waterslide information.
Price proposals represented by Exhibit B
Requesting more time to locate additional options for replacement
Consideration for Parking Lot Use: Oak Leaf Plantation Christmas Parade
Details attached as Exhibit C
Consideration for Independent Contract: Basketball, Coach Brad Clark.
Maribel to provide details
SVCDD Insurance policy through EGIS Insurance and Risk Advisors has been completed for FY 25/26.
No increase in premium
Membership and resident account management

Reassigned these responsibilities to the Administration office
Enhancing our procedure for monthly review
Improvement in communications for accounts in default.
Asphalt resurfacing – due to scheduling and weather, Duval Asphalt will be performing our parking lot resurfacing in the first week they permit sealant in the spring. Early April.
Washout areas behind the clubhouse, behind holes 9 and 18 on the backside of the walkway: RFB from Ruppert.
This will help determine if we approach this remediation in house.
MaintainX has been very helpful and provided us with better communications and turnaround times for repairs.
Intake for waterfall has been cleaned by BallHawker.
We are in discussions with Lake Doctors to add a service to reduce the algae growth on these two lake beds; the filters are more frequently becoming clogged.
Installation of 4 LED lights and new fixtures on the Pickleball courts have been completed. This has provided us with the necessary evaluation for this Phase 1 project.
The installation process is extensive and requires two electricians at 45minutes to 1 hour each to remove and replace.
Maintenance tasks that have been completed or in process
Pergola paint and repair along the Lake
Swings and benches paint and repair around Amenity Center
Bridge repairs on golf course
Repaired broken up-lighting around common areas and golf course
Replacement of light ballasts on patio to update with modern and available 120V lighting.
Resident Club Roof wall and ceiling repairs/paint

Should you have any questions or comments regarding the above information, please feel free to contact Sean Biggs at sbiggs@troon.com 904-637-0648

EXHIBIT A
Ruppert Landscape - Grounds are being maintained per the contract. Maintenance services provided to Eagle Landing by Ruppert Landscape August 1 to August 31, 2025. Weekly scheduled meetings on Monday with Sean Biggs
Ongoing maintenance per schedule for mowing and detail operations. As we move into the fall season, we are beginning our seasonal transition to focus on essential fall task such as leaf cleanup, pruning, and preparing your property for the colder months ahead. Starting the week of October 6th, we will begin biweekly mowing instead of our regular weekly schedule, This allows us to dedicate more time to important fall maintenance services that your Landscape stay healthy and well maintained through the season.
Fertilization, preventative insecticide, and pre-emergent herbicide in the Bermuda turf was completed 8/12 and 8/13
Irrigation inspection was completed Friday 8/29 for the month of August 2025
Irrigation clock on Eagle Crossing Dr. was replaced and Vale repaired on 9/19
Tynes Road sidewalk drainage was completed on Friday 9/26 and Dog Park drainage was started on 9/26/and completed on Monday 9/29
We are currently working on a Drainage proposal for the Soccer Field and will have an update by weeks end
Enhancement of Sea Pines and Oakland Hills monument signs are scheduled for the week of Oct. 6th.
Fall Soil amendment for all flower beds was completed on 9/16 and Fall flowers were installed 9/26
Hanging flower baskets and flowerpots change out was completed on Friday 9/26

EXHIBIT B

EXHIBIT C
Request for Use of Eagle Landing Parking Lot

Place: Eagle Landing Parking Lot behind Swimming Pools Re: Oakleaf Holiday Parade
Date: December 13th, 2025 Time: 4:30 pm- 6:30pm
It would block the main entrance for anyone who would like to use it to leave for 30-40 minutes starting at 6:30pm.
Requester Initial Contact:

My name is Sarah Compere. I am a resident here in Eagle Landing. I am the organizer for the Annual Oakleaf Christmas Parade. I am reaching out to see if I can rent the parking lot to have that be the staging area for this year's parade. We are in need of an area big enough to have the floats before the parade starts. If this is something that's possible, please let me know.
Thank you, Sarah Compere
Oakleaf Community Events LLC.

Relevant information:
December 13th is our Vendor Market scheduled from 10-3pm

B.

South Village Community Development District Operations Report

Date:	October 7th, 2025

To:	SVCDD, BOARD OF SUPERVISORS

From:	Golf Operations, Golf Course Maintenance, F&B, Residents Club, Athletic Center, and Communications
Re:	Monthly Operations Report – September 2025

Golf Operations
September member/public rounds 4,046. KPI – YOY 2,796. +30%
Driving Range Revenue $4,705. KPI – YOY $2,156. +54%
Merchandise Revenue $12,881. KPI – YOY $10,656. +17%
September Golf Leagues
Saturday Stableford (annual): Pro Shop runs
Sunday Golf Society Tour (annual): Abner Davis runs
Tuesday and Thursday: Guys and Gals (annual): Tony Hawkins runs
Wednesday Game (annual): Glenn Warren runs
Wednesday Ladies Scramble 5:30 pm (April to October): Misty Burt runs
Friday Game (annual): Mike Fountain runs
Spark Golf (New Thursday pm league)
Misc.
Member/Guest 2025 sign-ups started
Updated Website with Bio’s of Head Golf Pro and Assistant Golf Pro to enhance
our public profile for Professional golf instruction.

Golf Course Maintenance
Wall to wall pre-emergent applied to all 419 Bermuda.
Second application in preparation for winter weeds such as poa annua.
Final bulk fertilizer spread scheduled for October 7th.
We have added ropes to the member range to remove golf cart traffic to eliminate turf compaction in this area.
Additional topdressing and fertility ongoing on greens 3,8,10,11,12.

a.	Additional resources from Troon including Regional Agronomist Jason Ellis, have been on site to assist in these problematic areas. Back on site again the first week of October to review progress and evaluate actions.
Quarterly irrigation audit ongoing. No extreme abnormalities have been found thus far.
Overseed dates marked down for mid-October, weather permitting.
New Irrigation Tech Andrew has been progressing well in his new role.
Training in “cup-cutting” has been completed for employees who have this responsibility.
Currently reviewing applications to fill vacant positions in Maintenance.

Food and Beverage
The Landings Bar & Grill
Food Revenue $83,823. KPI – YOY $77,655. +8%
Beverage Revenue $45,190. KPI – YOY 40,388. +10%
Events and Banquets
NFL kick-off PARTY and Sunday Fun days for football
Ladies Pickle-ball Luncheon and Soaring Eagle men’s breakfast
Trivia Wednesdays, Taco Tuesdays, Fish Fry Friday, and Prime Rib night
Prime Rib Night 56 reservations
Fish Friday 58 specials sold
Next Month Italian them night and Fish Fry
Private Events, 3
Cabana
367 drinks sold. KPI – YOY 1124 drinks sold.
Village Cafe and Store
Closed for off-season
Misc.
The adjustments to the menus continue with positive feedback
FALL MIXER planning is complete, and we are prepared for a great turnout.
Florida minimum wage increase began September 30.
Moving into the new fiscal year, we have implemented additional labor planning tools, to focus on controls.

Recreation
Resident Services
We welcomed 39 vendors for the Vendor’s Market.
We are in the planning stages of the Holiday Vendor’s Market where we
are aiming to have 60 vendors.
Conducted five new resident orientations

Fall Mixer’s planning has been completed, vendors are confirmed.
A few attractions and activities include a Hayride, Pumpkin Patch, Obstacle Course, Inflatable Slide, Face Painter, and more.
We had 13 paid rentals in the month of September
Waterpark and Resident Club
The Dive In Movie had an attendance of about 10 children.
Renu Slide visited to inspect the slides and provide us with much needed information. Discussed in GM Report
The Teen Pool Party went well with 20-25 participants.
Kids Club
The Etiquette Class had 6 attendees and was a success.
We have begun planning improvements to the interior of the Kids Club for this offseason
Athletic Center
Looking to begin process of new Access Control System mid-November.
Tennis / Pickleball
Labor Day Pickleball Round Robin was a success with 36 players
We now have 4 Pickleball Teams in the Clay County Pickleball Club League.
Pickleball Clinics are growing
Mondays’ Clinics we are averaging 10-14 players
Tuesdays and Thursdays’ 6 pm Clinics are averaging 4-8 players
Tuesdays and Thursdays’ 7 pm Clinics are averaging 4-8 Players
Wednesdays’ 6 pm Clinics are averaging 3-6 players
Wednesdays’ 7 pm Clinics are averaging 4-6 players.
Wednesday’s JR. Pickleball Clinic are averaging 3-6 players.
The Club Championships are coming October 18.
September Tennis restarted after school juniors and have had good numbers.
We have cleaned many edges of tennis courts with chemicals
US Open Tennis social had 28 players and multiple others spectating and hanging out
Fall country club and USTA leagues started
For more information on recreation Click Here

Communications and Marketing
Marketing
New Membership Packet went live 9/19. It is available in the Golf Pro Shop,
Athletic Center, and online. It can be viewed here
Large Calendar of activities for the restaurant and golf is now in the clubhouse.
Facebook “boost” soliciting our Prime Rib dinner in a two-mile radius.
Social Media

Facebook
31 new followers and a total of 4,489 followers
15 new posts in September.
Page Views: 112,752 with 1,346 interactions, 1,069 reactions, 251 comments, and 26 shares.
Website and App
Member ID’s via barcode are now available on the App
We are working toward the goal of having check in at the athletic center and Resident Club with an App based, digital ID.
App Usage (Members) 1,002 logins with 14 new downloads
Website Hits – Members 1,226 / Public 9,495
Email and Text Communications
Email Database for Resident only communications total 2,644 with an average open rate of 43.28%
5 Resident specific email communications sent out in September
Email Database, including public request addresses total 3,155 with an average open rate of 39.63%
5 Landing Bar & Grill email communications sent out in September
Text program database total 260 with 9 communications sent in September

D.

South Village Community Development District Performance Measures/Standards &
Annual Reporting Form
October 1, 2024 – September 30, 2025
 Community Communication and Engagement
Goal 1.1: Public Meetings Compliance
Objective: Hold at least six regular Board of Supervisor meetings per year to conduct CDD related business and discuss community needs.
Measurement: Number of public board meetings held annually as evidenced by meeting minutes and legal advertisements.
Standard: A minimum of three board meetings were held during the Fiscal Year.
Achieved: Yes X☐ No ☐
Goal 1.2: Notice of Meetings Compliance
Objective: Provide public notice of meetings in accordance with Florida Statutes, using at least two communication methods.
Measurement: Timeliness and method of meeting notices as evidenced by posting to CDD website, publishing in local newspaper and via electronic communication.
Standard: 100% of meetings were advertised per Florida statute on at least two mediums (i.e., newspaper, CDD website, electronic communications).
Achieved: Yes X☐ No ☐
Goal 1.3: Access to Records Compliance
Objective: Ensure that meeting minutes and other public records are readily available and easily accessible to the public by completing monthly CDD website checks.
Measurement: Monthly website reviews will be completed to ensure meeting minutes and other public records are up to date as evidenced by District Management’s records.
Standard: 100% of monthly website checks were completed by District Management.
Achieved: Yes X☐ No ☐
 Infrastructure and Facilities Maintenance
Goal 2.1: Field Management and/or District Management Site Inspections
Objective: Field Manager and/or District Manager will conduct inspections per District Management services agreement to ensure safety and proper functioning of the District’s infrastructure.
Measurement: Field Manager and/or District Manager visits were successfully completed per management agreement as evidenced by Field Manager and/or District Manager’s reports, notes or other record keeping method.
Standard: 100% of site visits were successfully completed as described within district management services agreement
Achieved: Yes ☐X No ☐

 Financial Transparency and Accountability
Goal 3.1: Annual Budget Preparation
Objective: Prepare and approve the annual proposed budget by June 15 and ﬁnal budget was adopted by September 30 each year.
Measurement: Proposed budget was approved by the Board before June 15 and ﬁnal budget was adopted by September 30 as evidenced by meeting minutes and budget documents listed on CDD website and/or within district records.
Standard: 100% of budget approval & adoption were completed by the statutory deadlines and posted to the CDD website.
Achieved: Yes X☐ No ☐
Goal 3.2: Financial Reports
Objective: Publish to the CDD website the most recent versions of the following documents: Annual Audit, current ﬁscal year budget with any amendments, and most recent ﬁnancials within the latest agenda package.
Measurement: Annual Audit, previous years’ budgets, and ﬁnancials are accessible to the public as evidenced by corresponding documents on the CDD’s website.
Standard: CDD website contains 100% of the following information: Most recent Annual Audit, most recent adopted/amended ﬁscal year budget, and most recent agenda package with updated ﬁnancials.
Achieved: Yes X☐ No ☐
Goal 3.3: Annual Financial Audit
Objective: Conduct an annual independent ﬁnancial audit per statutory requirements and publish the results to the CDD website for public inspection, and transmit to the State of Florida.
Measurement: Timeliness of audit completion and publication as evidenced by meeting minutes showing board accepted and annual audit is available on the CDD’s website and transmitted to the State of Florida.
Standard: Audit was completed by an independent auditing ﬁrm per statutory requirements and results were posted to the CDD website and transmitted to the State of Florida.
Achieved: Yes X☐ No ☐

Chair/Vice Chair: 		Date: 	
Print Name: 	
South Village Community Development District

District Manager: 		Date: 	
Print Name: 	
South Village Community Development District