MINUTES OF MEETING SOUTH VILLAGE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South Village Community Development District was held Tuesday, October 7, 2025 at 6:30 p.m. at the Eagle Landing Residents Club, 3975 Eagle Landing Parkway, Orange Park, Florida.

Present and constituting a quorum were:

Chris Payton	Chairman
Glenn Warren	Vice Chairman
Allan Brink	Supervisor
Jennifer Osbeck	Supervisor
David Frechette	Supervisor Also present were:
Marilee Giles	District Manager
Katie Buchanan	District Counsel by telephone
Sean Biggs	General Manager, Troon
Maribel Walther	Director of Recreation, Troon Several Residents

The following is a summary of the actions taken at the October 7, 2025 meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Giles called the meeting to order at 6:30 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
A resident stated the no parking signs in the park don’t seem to be working at Club Lake and Gray Hawk.
Mr. Payton stated we are working on it.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the September 2,
2025 Meeting

On MOTION by Mr. Payton seconded by Mr. Warren with all in favor the minutes of the September 2, 2025 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration of Proposals
Mr. Biggs stated as to why the financials and check registers were not in the agenda package, last week we had a challenging situation in our Birminghamm accounting office where they wanted to migrate the whole office from windows 10 to 11 before the first of the month as required and it caused a major issue for IT support that took a day and a half to fix including loss of their GPNs no access to remote desktops and the connection between our club and the software and the accounting software. It was down almost 24 hours. That backlog in tandem with our dedicated accounting partner group who resigned was a very challenging week. We have received financials, we are working on a few missing items and we expect that to be turned around this week.
Ms. Giles stated we will send them out in a drop box link as soon as we have them.
Mr. Biggs stated the financial snapshot you received outside of this agenda is correct and accurate with the exception of the capital reserve fund, which is currently going through a full audit.

IT Software/Hardware
Mr. Biggs stated the intranet to the entire amenity center does start at the welcome center.
The club and full amenity operations server and the network is in the clubhouse.
There are two parts, one is updating the server. The current server we use to operate the amenity center is a 2012 system that has a 2-year expired support and security. The first quote is for the hardware of the new server, which requires time and technology to migrate over the information. The second part is a domain migration. When we log into our computers it bounces over to an authentication domain host, which is currently held and supported with our Troon technology systems. That TTS system that Troon offers we have gotten a free ride for the last several years. But their TTS systems are a contracted service that is available to facilities that Troon manages. We have been using Logically, which is a Troon preferred partner for IT support. I used them in my previous club and with Troon since I have been with them. We are happy with Logically. The migration to take advantage or use Troon in their TTS program that estimate away

from Logically was around $75,000. To continue with the Logically support it has been recommended that since we have to update our server let’s create an isolated self-sustaining domain authentication for the CDD, which is a lot of work but will be much easier to do that with a new server.
The cost has been evaluated the final project you see has been discussed with Logically’s support and project management team but Troon’s technology director who wants us to use TTS but understands that TTS isn’t for everybody, support the cost and full scope of work. I think the
$30,000 investment should be strongly considered because it will set us up where we need to be for ten years.
Mr. Brink asked what is the migration timeframe, how long will we be down, how long before it can start?
Mr. Biggs stated there will be an additional price with off hours work but it is our goal to have this done without zero operational interference. If there is going to be a direct hit to operations we will focus that timeline Monday afternoons where we can be down with minimal impact.
Mr. Frechette stated if we decide to go away from Troon and use another company are we going to be locked out of our system? Is it fully transferrable to the next company?
Mr. Biggs stated there is an obligation of diligence to both you and Troon and this direction would make it a much easier process for the CDD to go in a different direction where you can contract Logically directly through the CDD to continue their management of the software and hardware. This will come out of the fiscal year 2026 capital reserve fund for software and hardware.
Mr. Payton asked are we going to replace anything on the current capital list?
Mr. Biggs stated working backward from the estimated amount of dollars we expect to spend in 2026 this is part of that.

On MOTION by Mr. Payton seconded by Mr. Warren with all in favor the proposal from Logically in the amount of $30,521.15 to be taken from the capital reserve fund was approved.

Football Soccer Program

Mr. Biggs outlined the football soccer program with either a revenue share or a rental of the property. I think we all agree that the revenue share of 10% would be in the best interests of both parties.
Mr. Payton asked how many families do you expect?
After discussion of the number of participants, field conditions, parking, term of agreement, tie it to the school year and remove from the agreement use of the gym, the board took the following action.

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor an agreement with Football City for soccer program for Saturday mornings was approved as amended taking out use of the gym, tie the time to the school year and revisit it in the summer.

Oakleaf Christmas Parade
Mr. Biggs reviewed the request to utilize the parking lot as a staging area for the Oakleaf Holiday Parade, which was included in the general management report under item C.

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor the request to use the parking lot as a staging area for the Oakleaf Christmas parade was approved subject to the district being named additional insured on the event insurance policy and Supervisor Brink was authorized to work with staff on this event.

FIFTH ORDER OF BUSINESS	Discussion Items
Top Tracer
Mr. Payton stated I want to get an opinion on where we are, are we going to move forward, not move forward.
Mr. Brink stated I’m in favor of moving forward as long as we are not paying for all of it.
Find different types of financing, a partnership with someone I would be in favor of it.
Mr. Payton stated we had some negative opinion a few months ago and some of that has been solved with club management.
Mr. Warren stated we need to keep educating that we can turn this into a positive revenue source that will help everybody.

Mr. Payton stated we can also delay it and see how they are doing in the general area. I want something to tell the Top Tracer people. We will put a pause on it and see how our neighbor facilities do.

Honours Golf Fiscal Year 2025 Scorecard
Ms. Giles stated thanks to everyone for providing the feedback and the score is 3.15 with a final bonus amount of $5,872.

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor the score of 3.15 for a final bonus of $5,872 was accepted.

SIXTH ORDER OF BUSINESS	Open Items – Laurel Monument Signs
Mr. Biggs stated the sitework has been redone and they increased the slope. The masonry is waiting for the stakes to be done before the permanent sign can be erected. It should start with a week or two.

SEVENTH ORDER OF BUSINESS	Staff Reports
General Manager - Report
Mr. Biggs reviewed the general manager’s report, copy of which was included as part of the agenda package and included the plans and detailed information for Halloween and the board discussed options in place of the slide with another slide or other water feature and an independent contract with Coach Brad Clark for basketball with 10% share to the CDD.
Staff was directed to have district counsel prepare an agreement with Coach Brad Clark for basketball lessons with a 10% share to the CDD to be placed on the next agenda for consideration.

Operations Manager – Report
Mr. Biggs reviewed the report on golf operations, golf court maintenance, food & beverage, recreation, and communication and marketing.

District Counsel
There being none, the next item followed.

District Manager – Review of Fiscal Year 2025 Goals & Objectives

On MOTION by Mr. Payton seconded by Mr. Frechette with all in favor the fiscal year 2025 goals and objectives were approved.

District Engineer
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisor’s Requests
Additional comments: Did spreadsheet items get transferred to Maintain X, is gate for dog park needed, equipment for dog park, recommendation to replace dog park fountain, no. 5 fairway down to lake tee box needs to be trimmed, security cameras, cart path between 1 and 2 and 4 and 5 holding water, Halloween planning shared with HOA.

NINTH ORDER OF BUSINESS	Audience Comments
Additional comments: Uplight at entrance needs to be adjusted, grass planted in greens not maintained, challenges in greens, pickleball, smoking non-smoking areas conflict, inconsistency in bunkers, drainage by dog park, fields and sidewalks completed.

TENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet as of August 31, 2025 and Statement of Revenues and Expenses for the Period Ending August 31, 2025
This item tabled.
Assessment Receipt Schedule
This item tabled.
Approval of Check Register
This item tabled.

ELEVENTH ORDER OF BUSINESS	Next Meeting Scheduled for November 4, 2025
at 6:30 p.m. at Eagle Landing Residents Club
Ms. Giles stated the next meeting is scheduled for November 4, 2025 at 6:30 p.m. in the same location.

Secretary/Assistant Secretary

On MOTION by Mr. Payton seconded by Ms. Osbeck with all in favor the meeting adjourned at 7:50 p.m.

Chairman/Vice Chairman